Accepting a business meeting invitation
Dear Mr. Fisher,
I would like to invite you to a meeting at our offices in Chicago on October 24.
We want to discuss the launch of our new product, Chocolate Love Hearts.
We would be happy to arrange a hotel for you during your stay here.
Yours sincerely,
Rose Clooney
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Dear Ms. Clooney,
Thank you for inviting me to the meeting about the new product, Chocolate Love Hearts. I am looking forward to meeting you on October 24 at 10:00 a.m.
I will arrive in Chicago on the 23rd, and I will stay at the Melberg Hotel on Brand Street. My secretary will arrange this. At the moment, I am in Washington, and I will be out of the office until next week, but you can contact me by email.
I am pleased to be working on this project with your company.
Yours sincerely,
Ronald Fisher
Dear Lisa,
I would like to invite you to a meeting at our offices on September 9 to discuss the plan to open a new branch in London.
I have attached a preliminary agenda for the meeting. We would also be pleased if you would join us for dinner afterward at the Hayama restaurant.
I would be very grateful if you could bring twelve copies of the report on the Dondy proposal to the meeting.
I look forward to hearing from you.
Best wishes,
Keisuke
Dear Keisuke,
Many thanks for the invitation to attend the meeting on September 9th concerning our plan to open a branch in London, and thank you also for the agenda. I would be delighted to attend the meeting.
As requested, I will bring 12 copies of the report on the Dondy Proposal. Unfortunately, I will be unable to attend the dinner on Saturday because of a previous engagement.
I look forward to seeing you there.
With regards,
Lisa
If you attend something like a meeting, or a wedding, you go to it.
For example:
A lot of people attended the meeting on salaries.
Concerning means about, with reference to.
You use concerning + noun
For example:
I am writing to you concerning a bill you have not paid.
If you are delighted, you are very happy.
You can be delighted with something or you can be delighted to do something.
For example:
I would be delighted to accept the invitation.
I am delighted with my new car.
If something is requested, it is asked for.
When requested is used as an adjective, it is usually used in the expression as requested.
For example:
I am sending you our brochure as requested.
As requested, I will bring presents for the staff.
Unfortunately is a polite way of saying that something makes you sad, disappointed, or puts you in a difficult position.
You use unfortunately at the beginning or end of a sentence.
For example:
Unfortunately, we are going to make 10 employees redundant.
The meeting has been canceled unfortunately.
If you are unable to do something, you cannot do it because, for example, you do not have the time, skill, or knowledge.
You use unable to + verb
For example:
I am very sorry, but we will be unable to meet the deadline.
Previous means happening or existing before the thing you are talking about.
For example:
No previous experience is needed for this job.
A formal arrangement to do something or meet someone.
For example:
I am afraid I cannot come because of a previous engagement.
Greeting
If you know the person well, use their first name. If you do not know them well, use their title and last name.
If you put punctuation after the greeting, make sure you also put a comma after the complimentary closing.
Useful Language
Dear Keisuke,
Dear Ms. Clooney,
Accept invitation
It is polite to begin by thanking the reader for the invitation to the meeting. You can also thank them here for any documents they sent you with the invitation. For example, an agenda.
Make sure you are specific about which meeting you are writing about. It is a good idea to put the date of the meeting and the subject.
You should accept your invitation in the first paragraph.
Useful Language
Many thanks for the invitation to attend the meeting on September 9th, concerning the plan to open a branch in London.
Thank you for inviting me to the meeting about cutting costs.
I would be delighted to attend the meeting.
I would be happy to attend.
Extra information
Write any other information here that you think it would be useful for the reader to know. For example, documents you will bring to the meeting, your travel/hotel arrangements.
Useful Language
As requested, I will bring 12 copies of the report on the Dondy Proposal.
I will arrive in London on the 23rd, and I will stay at the Chelsea Hotel on Diamond Road.
Unfortunately, I will be unable to attend the dinner on Saturday, because of a previous engagement.
Conclusion
It is polite to finish with a sentence that shows you feel positive about the meeting.
Useful Language
I look foward to seeing you there.
I look forward to meeting you on the 25th.
I am pleased to be working on this project with your company.
Closing
Choose a complimentary closing that matches the level of formality of the greeting.
Useful Language
With regards,
Best wishes,
Yours sincerely,
Dear Mike,
Many thanks for the invitation to attend the meeting on July 19, concerning the change of your brand image, and thank you also for the agenda. I would be happy to attend the meeting.
As requested, I will bring 5 copies of the market research report. Unfortunately, I will be unable to attend the lunch afterward because of a previous engagement.
I look forward to seeing you there.
With regards,
Joe
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