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How to write an English email

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1.Useashortandaccuratesubjectheader.Avoidsayingtoomuchinthesubjectheader,butmakesureitreflectsthecontentofyouremailtoapersonunfamiliarwithyou.Ifpossible,includeakeywordthatwillmaketheemailcontenteasiertorememberand/orsearchforinacrowdedinbox.Forexample,“MeetingonMarch12th”isspecificenoughthattheemailtopicwon’tbemistakenforanythingelsebutnotsospecificastobedistracting(ex.“Schedule,GuestList,LunchRequests,andMeetingOverviewforMarch12th".

2.Useapropersalutation.Addressingtherecipientbynameispreferred.Usetheperson'stitle(Mr.Mrs.Ms.orDr.withtheirlastname,followedbyacommaoracolon.Optionally,youcanprecedethesalutationwith"Dear..."(but"Hello..."isacceptableaswell.Usingalastnameismoreformalandshouldbeusedunlessyouareonfirst-nametermswiththerecipient.Ifyoudon'tknowthenameofthepersonyou'rewritingto(butyoureallyshouldtryandfindoneuse"DearSir/Madam"or"DearSirorMadam"followedbyacolon.

3.Introduceyourselfinthefirstparagraph(ifnecessary.Alsoincludewhyyou'rewriting,andhowyoufoundthatperson'se-mailaddress,ortheopportunityyou'rewritingabout.Ex.
MynameisEarlRivers.I'mcontactingyoutoapplyfortheadministrativeassistantpositionlistedonCareerXYZ.com.MynameisArleneRivers.IamwritingaboutthetrafficcitationIreceivedonDecember31,2009.Iobtainedyoure-mailaddressfromtheWestchesterCountyClerkwebsite.

4.Writetheactualmessage.Besuretogetyourpointacrosswithoutrambling;ifit'sfluffedup,thereadermayglanceovertheimportantdetails.Trytobreakupthemessageintoparagraphsbytopictomakeyourmessagemorelogicalanddigestible.
Insertalinebreakbetweeneachparagraph;indentingisn'tnecessaryandwilllikelybelostduringtheemailtransferanyway.
Besuretoavoidinformalwriting.

Yourssincerely,Yourscordially,Respectfully,Best,

5.Usethecorrectformofleave-taking.Thiswilldependonyourlevelofintimacywiththerecipient.Forexamples:

6.Signwithyourfullname.Ifyouhaveajobtitle,includethatinthelineafteryourname,andwritethecompanynameorwebsiteinthelineafterthat.Ifyoudonothaveajobtitlebutyouhaveyourownblogorwebsiterelatedtothecontentofthee-mail,includealinktothatbelowyourname.Ifthee-mailisaboutajob,onlyincludeacareer-relatedwebsiteorblog,nothobbiesorinterests.

7.Proofreadyourmessageforcontent.Makesureyouhaven’tomittedanyimportantdetails(orrepeatedyourself.Readingyouremailaloudoraskingsomeonetoproofreaditisagreatwaytogetadifferentperspectiveonwhatyou’vewritten.

8.Proofreadyourmessageforspellingandgrammar.Ifyouremailproviderdoesn’talreadyprovidespellingandgrammaroptionsforyou,copyandpasteyouremailintoawordprocessor,reviseitifnecessary,andcopyandpasteitbackintoyouremail.

本文来源：https://www.2haoxitong.net/k/doc/4f0078bd2cc58bd63186bde7.html